Request Building, Office & Research Lab Access (non teaching lab)
Request Teaching Lab Access (BELS Labs)
Request UCSC ID Card for Access via Electronic Locks
Making/Getting your UCSC ID Card for Access via Electronic Locks
BSoE facilities operate a number of security systems for our buildings. These include key locks, omnilocks/cypherlocks and card key access systems. Keys and access codes/cards are assigned by BSoE facilities office, usually by the BSoE Security Administrator.
Upon request of the BSoE Dean, BSoE Dept Chairs and BSoE managers; faculty and staff will be assigned keys and codes that provide access to their areas of work and study, including exterior doors, offices, labs and the mailroom. Personnel assigned keys must ensure they safe keep them at all times in accordance with UCSC Key Issuance Policy.
Key and Access Card or Code Rules of Conduct
E2 Door access and other research lab omilock access is issued on an expiring basis. BSoE facilities strives to warn personnel prior to their card expiration to get renew from their sponsor. Instructional Lab omnilock access is generally issued on a quarterly basis for class lab use. Access ends when the course ends. Access beyond course ending requires approval from course instructor and BELS.
Important Change as of 10/1/14;
Please login to the key request web page to request and approve keys and rooms access (for non lab course access). Sending emails and developing RT tickets are no longer needed, except for BELS lab access for classes. See process below for more details.
For people needing to visit facilities, Keys, Cards and Codes are issued 1:00pm to 3:00pm daily.
Note: BioMedical Sciences Building (Biomed) access is controlled via PBSci Facilities office. Please use the same web request listed above. PBSci also uses this system.
Process
Requestor should login to the key request system using CruzID login;
Please visit https://keys.adc.ucsc.edu/
Requestor requests the labs and offices needed for access. When making a request for electronic access, the 5 or 6 digit code from the back of your UCSC Photo ID card is needed. This code is stamped between the magnetic stripe and the edge of the card on the back. If you do not have a UCSC Photo ID card, you will need to request one from BSOE facilities via email to: facilities-request@soe.ucsc.edu
For BELS Lab access for a class or lab section, the instructor or TA should send an email with student names and CruzIDs to:
email: bels-request@soe.ucsc.edu
Subject: Dept-ClassNumber Quarter LabRoom Roster/Access List
Body:
We prefer an spreadsheet file attachment formatted as follows:
StudentFirstName StudetLastName CruzID Room Number InstructorApproving
BELS staff will format and upload a bulk request to keys database system. This method also enables BELS staff to automatically approve access and to hold a roster record. Should BELS need to close the lab for maintenance, BELS staff then have the ability to email the students.
For faculty and staff employees
email: facilities-request@soe.ucsc.edu
Subject: Photo ID Card Request - <name of person>
Body: Put the full name of the employee, their email address.
For Students: Many graduate and undergraduate students recieved UCSC Photo ID cards that are also Proximity cards that can work on our systems. If your student photo ID card is not a prox reader card, you may ask BSOE facilities office to authorize and fund a new card that is. BSOE facilities will authorize on a case by case basis depending upon whether a card is really needed or not (e.g omnilocks can work with either a code or card).
BSOE facilities staff will authorize and fund UCSC ID Card Services to make a Proximity Reader Photo ID card.
Getting your UCSC Photo ID Card for Electronic Access
ID Card Services will take your photo and make an ID card after BSOE Facilties has sent them approval. To make your ID card, ID Card services needs:
Once authorized, visit ID card services.
Call before going to ensure they will be open and they have an authorization for ID card for you.
Location: ID Card Services is located on Quarry Plaza, first floor of Bay Tree Bookstore Building, next to the Express Store.
Closest Parking: In Hall Student Center Parking Lot (typically full).
Hours: Monday - Friday 8am to 5pm (sometimes closed for lunch or sickness, call ahead)
Phone: 831-459-2990
Photos for UCSC ID cards require a government issued photo ID, along with student or employee number. No hats or sunglasses may be worn when campus ID photo is taken.
Deposits and Lost Key Fees/Fines
There is no key deposit for assignment of keys, omni codes, or access cards to University employees. However loss of a key may involve a charge equivalent to the cost of re-keying the locks that it opened (could be in $1,000). Loss or destruction (before reasonable card lifetime) of a door access card may involve a charge equivalent to the cost of replacing the card (about $5-10). The individual possessing the key or card has the responsibility to safe guard the keys and cards issued to them.
Key Carrying Security
Consider using some sort of lanyard or a means to secure keysets to your body. Avoid carrying them around in your hand, pocket or purse as these are most often how keys are lost or misplaced. Here are a few examples...
http://www.selectlocks.com/site/1266378/product/30-41001 - wrist coil key holder
http://www.selectlocks.com/site/1266378/product/30-43451 - polycarbonate case w/48" retracking cord
http://www.keyring.com/key-bak-retractor-slip-thru-belt.aspx - slip-throu belt attachment, requires belt