April272007

-- BobVitale? - 04 May 2007 -- RandyPorter? - 01 May 2007

Berman Lab Staff & Facilities Meeting
Date: ongoing
Location: BME Dept Offices
Attending: Berman, Hudson, Durbin, Fonseca, O'Rourke, Porter, Vitale, Marcus Thayer

Meeting Summaries and Follow Up Notes

Item Room Description Notes
1 288/292 Gas to benches Rough NTE request came in at $35K for 5 items; (1) Co2 lines in Phil's lab (2) BSC connections (3) Autoclave & glasswasher plumbing (4) ice maker connections (5) table top gas connections. Phil felt NTE request was too high priced and contractor should be given more explict instructions and come up with a firmer estimate. These buildout items to be paid by SOE/campus funds allocated to Phil's lab. However there was also some funds included for BME common equipment for installation of some of these items. Instead of gas to the island benches, gas lines will be extended to the tables adjacent to the fume hoods in 288 and 292. Gas service to the bench islands will not be required. The outside contractor ESI will perform this task. Approval is pending.
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1A 288/292 Portable Bunsen Burners April 16 update: portable butane bunsen burners are permitted by EH&S (email from Brent Cooley)
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2 288/292 Bio Safety Cabinets (BSC) The BSCs have been moved into Rm 288 and placed on their stands. They remain wrapped in plastic.
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2A 288/292 BSC Vacuum lines are needed in the BSCs. ESI will perform this work. Quote has been submitted and approval pending.
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2B 288 Shelving Shelving removed by mistake has been replaced.
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3 288/292 Island Bench Drawers Install drawer lock for one draw per island bench.
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4a 201/205/288/292 Window Blind installation Purchase requisition has been submitted. Color: 386:snowcap white.
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4b 288/292 Window Blind cleaning Blinds will need to be cleaned regularly.
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5 288 move drawers Shift suspended drawers from one lab table to the table in the center of the south wall in 288. It turns out that the suspended drawers are 30" wide and the suspended cabinets 36". This means they cannot be traded between tables but a 36" set of drawers could be ordered. 4/27/07 update: remove suspended cabinet to create knee space.
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6 288/292 shelves Place seismic restraint cords on all shelves. Use method used in Sinsheimer. Shelving lips are higher than in other buildings, however lab group feels more comfortable if bungee cords are there.
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7   cable locks Lock down two computers and two balances in the lab. Facilities will work with Kathryn to coordinate specifications and devices.
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8   C02 piping & regulator Praxair has proposed regulators and switchover (manifold) costing $950.00. Either ESI or Praxair will install. ESI to install CO2 piping to BSC and 3 other locations. 4/27/07 update: Praxair to install. Praxair tech or rep to be asked to visit campus to see lab, estimate gas usage rate, possible low CO2 alarm. Prax Air rep Luis Mendez. Plan tank delivery schedule around rate of use. CO2 system to be sized for four stacks of 2 incubators but will start with only 2 stacks of 2 (4 total). Need to determine how long a cylinder of gas will last for 8 incubators. Brent Kolhede may be able to advise.
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9   C02 low alarm Install an alarm to Rm 288 for CO2 depletion. Depletion should sound alarm noise in 288 and also go to physical plant or dispatch. Bob recommends that an additional monitoring CO2 cylinder pressures, gas lines and incubator operations and be run to a web page with trending. The site could also email lab staff when values get close to alarms points to ensure changeouts are done before an alarm is given. An alarm is generally a bad thing.
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10 288 Washable Ceiling Tiles Installation complete. The company was PCI - Interior ceiling company.
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11 283 Ice Maker The Scotsman air cooled model AFE 325 flaker order submitted.
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12 283 LN2 A liquid N2 dewar will be purchased by BME and placed in 283 for general use by all BME labs.
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13   relocation of glass cabinets Relocation options limited because of wire raceway and elec. outlets. Done.
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14 288/292 Paint Blue Wall Painting complete.
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15 288 small table Small lab table for centrifuge. against south wall needs to be ordered. Fisher Sci has 10-day shipping for some epoxy surface lab tables. Will use table now in 286. The table in Rm 286 to be replaced. Marcus to help find inexpensive replacement.
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16   equipment and lab staff move Facilities will handle the move of heavy lab equipment as well as lab staff and miscellaneous boxes. Move complete.
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16a 292 & 288 phones and data Data line requests to be submitted. One phone is in place 4/27. Phone line to be installed in 292.
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17   Spinner/roller incubator Machine Shop sanded & painted bottom, now to attach plastic supports on 3 sides to lift incubator off floor and prevent water from going under it.
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18 all rms room security Phil would like to explore electronic access control system for labs.
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19 tables and chairs fund source start-up funds to be used.
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20 PSB 405 furniture Office furniture layouts to be planned.
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21 202, 293, 286, 288,292 ESI plumbing quote ESI estimator to visit campus and reassess estimate.
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22   Shaker Incubator power Convert from 230V-240V to 208V, first confirming that conversion required for operation. Work Order submitted 5/3/07
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23 PSB Rm 409 door lock Inactivate interior door lock
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24 PSB Rm 405 furniture Furnish Rm 405 with staff cubicles and other features. Noise control important. Use E2 CBSE cubicles as standard, they appear to provide good sound isolation between cubes. Possible other features include hot desk, extra desks, seating for people waiting, reception, table for printer.
25 PSB Rm 405 SOE Wireless Network Install wireless networking.
26 PSB Rm 409 Whiteboard top edge full of holes get cork molding strip to cover - SOERT#29550
27 PSB Rm 405 B/W laser printer Ann to submit IT request for techstaff to spec & install
28 PSB Rm 409 more chairs Need more chairs in PSB conf rm. Could be stackable type
29 PSB Janitors inconsistent service Facilities - determine what the service level agreement is for PSB
30 BME Labs Janitor service Facilties - determine what the service will be
31 BME Labs Biohazard waste Bob - talk with EH&S find out how to deal with waste, BME does not want to autoclave waste
32 BME Lab move 5/2/06 facilities has movers available, Kathryn to work with Marcus on move.