May4,2007
draft agenda
-- BobVitale? - 04 May 2007 Berman Lab Staff & Facilities Meeting
Date: May 4, 2007
Location: BME Dept Offices
Attending: Berman, Hudson, Durbin, Fonseca, O'Rourke, Porter, Vitale, Marcus Thayer
Meeting Summaries and Follow Up Notes
| Item | Room | Description | Notes |
|---|---|---|---|
| 1 | 288/292 | Gas to benches | Rough NTE request came in at $35K for 5 items; (1) Co2 lines in Phil's lab (2) BSC connections (3) Autoclave & glasswasher plumbing (4) ice maker connections (5) table top gas connections. Phil felt NTE request was too high priced and contractor should be given more explict instructions and come up with a firmer estimate. Randy explained that the estimate is a not to exceed amount, which means that the University will pay only for work performed. Instructions provided were sufficiently detailed for this method and were more explicit than is typical for such work. The private sector equivalent is called time and materials and is used when the contractor does not need architectural drawings in order to perform the work. \These buildout items to be paid by SOE/campus funds allocated to Phil's lab. However there was also some funds included for BME common equipment for installation of some of these items. Instead of gas to the island benches, gas lines will be extended to the tables adjacent to the fume hoods in 288 and 292. Gas service to the bench islands will not be required. Ken Filice, the Physical Plant project manager will seek quotes from George Wilson Inc. (A separate quote for hookup of the autoclave has already been requested.) |
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| 1A | 288/292 | Portable Bunsen Burners | April 16 update: portable butane bunsen burners are permitted by EH&S (email from Brent Cooley) |
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| 2 | 288/292 | Bio Safety Cabinets (BSC) | The BSCs have been moved into Rm 288 and placed on their stands. They remain wrapped in plastic. |
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| 2A | 288/292 | BSC | Vacuum lines are needed in the BSCs. ESI will perform this work. Quote has been submitted and approval pending. |
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| 2B | 288 | Shelving | Shelving removed by mistake has been replaced. |
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| 3 | 288/292 | Island Bench Drawers | Install drawer lock for one draw per island bench. |
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| 4a | 201/205/288/292 | Window Blind installation | Purchase requisition has been submitted. Color: 386:snowcap white. Controls location (left or right side) need to be chosen. |
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| 4b | 288/292 | Window Blind cleaning | Blinds will need to be cleaned regularly. |
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| 5 | 288 | move drawers | Shift suspended drawers from one lab table to the table in the center of the south wall in 288. It turns out that the suspended drawers are 30" wide and the suspended cabinets 36". This means they cannot be traded between tables but a 36" set of drawers could be ordered. 4/27/07 update: remove suspended cabinet to create knee space. |
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| 6 | 288/292 | shelves | Place seismic restraint cords on all shelves. Use method used in Sinsheimer. Shelving lips are higher than in other buildings, however lab group feels more comfortable if bungee cords are there. |
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| 7 | cable locks | Lock down two computers and two balances in the lab. Facilities will work with Kathryn to coordinate specifications and devices. | |
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| 8 | C02 piping & regulator | Praxair has proposed regulators and switchover (manifold) costing $950.00. Either ESI or Praxair will install. ESI to install CO2 piping to BSC and 3 other locations. 4/27/07 update: Praxair to install. Praxair tech or rep to be asked to visit campus to see lab, estimate gas usage rate, possible low CO2 alarm. Prax Air rep Luis Mendez. Plan tank delivery schedule around rate of use. CO2 system to be sized for four stacks of 2 incubators but will start with only 2 stacks of 2 (4 total). Need to determine how long a cylinder of gas will last for 8 incubators. Brent Kolhede may be able to advise. | |
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| 9 | C02 low alarm | Install an alarm to Rm 288 for CO2 depletion. Depletion should sound alarm noise in 288 and also go to physical plant or dispatch. Bob recommends that an additional monitoring CO2 cylinder pressures, gas lines and incubator operations and be run to a web page with trending. The site could also email lab staff when values get close to alarms points to ensure changeouts are done before an alarm is given. An alarm is generally a bad thing. | |
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| 10 | 288 | Washable Ceiling Tiles | Installation complete. The company was PCI - Interior ceiling company. |
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| 11 | 283 | Ice Maker | The Scotsman air cooled model AFE 325 flaker-- order submitted. Possible location in Rm 202 under counter, using sink drain. Possible location in corridor using existing drain. |
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| 12 | 283 | LN2 | A liquid N2 dewar will be purchased by BME and placed in 283 for general use by all BME labs. |
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| 13 | relocation of glass cabinets | Relocation options limited because of wire raceway and elec. outlets. Done. | |
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| 14 | 288/292 | Paint Blue Wall | Painting complete. |
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| 15 | 288 | small table | Small lab table for centrifuge. against south wall needs to be ordered. Fisher Sci has 10-day shipping for some epoxy surface lab tables. Will use table now in 286. The table in Rm 286 to be replaced. Marcus to help find inexpensive replacement. |
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| 16 | equipment and lab staff move | Facilities will handle the move of heavy lab equipment as well as lab staff and miscellaneous boxes. Target - 5/2/06 Kathryn to work with Marcus on move. Is move complete? | |
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| 16a | 292 & 288 | phones and data | Data line requests to be submitted. One phone is in place 4/27. Phone line to be installed in 292. |
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| 17 | Spinner/roller incubator | Machine Shop sanded & painted bottom, now to attach plastic supports on 3 sides to lift incubator off floor and prevent water from going under it. Done. | |
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| 18 | all rms | room security | Phil would like to explore electronic access control system for labs. |
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| 19 | tables and chairs | fund source | start-up funds to be used. |
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| 21 | 202, 293, 286, 288,292 | ESI plumbing quote not funded. | Physical Plant to seek fixed quote |
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| 22 | Shaker Incubator power | Convert from 230V-240V to 208V, first confirming that conversion required for operation. Work Order submitted 5/3/07 |
| 30 | BME Labs | Janitor service | Facilties - determine what the service will be |
| 31 | BME Labs | Biohazard waste | Status: 5/4/07 EH&S says a medical waste contract exists for PBSci, Cowell Student Health Center and Long Marine Lab. Waste needs to be considered "Medical Waste", which is waste from research of or related to diagonsis or treatment of humans or animals. Biohazard waste (e.g. tissue cultures) are autoclaved and then can be tossed in dumpster. To dispose of medical waste, SOE needs to get a permit from SC County (UCSC already has 3), get added to the medical waste pickup and supply the red medical waste cans/bags. - talk with EH&S find out how to deal with waste, BME does not want to autoclave waste |
| 32 | BME Labs | Lab Safety Meeting | EH&S holding lab safety meeting May 17th. Session 1 at 9:30am on Science Hill or Session 2 at 2:30 at Long Marine Lab. Each BME lab should designate a safety rep and send them. This is the first meeting in 2 yrs. |
| 33 | BE-288 | BSL-2 Lab Cert | EH&S says there is an institutional bio-safety committee. Bio-use authorization form? |
| 34 | Rm 202 | glass washer | Siemens (water purifier) and Lancer to coordinate hook up. Purifier installed, Lancer next. Electrical power code constraints are being investigated by Ken Filice. |
| 35 | Rm 288 | incubator | Duplex outlets on backup power need to be added for incubators at south wall. Ssouth wall will have 3 sets of stacked incubators for total of six. Will be assessed in context of back-up power requirements more generally. Large incubator on West wall does not need CO2 or backup power. |